Privacy and Cookies
DS Law Limited is a legal practice with limited liability. We are committed to safeguarding the privacy of information provided to us. DS Law is the data controller of any personal information provided to us when you use our services as set below.
- when you request information from us;
- when you engage our legal and other services;
- as a result of your relationship with one or more of our clients;
- where you apply for a job or work placement; and
- your use of our website and any other online services.
- INFORMATION COLLECTION
We will collect personal information directly from you, from our clients or their counterparties and authorised representatives.
We may also collect personal information from third parties such as regulatory authorities, your employer, other organisations with whom you have dealings, government agencies, credit reporting agencies, recruitment agencies, information or service providers, publicly available records and the third parties described in ‘Disclosure of your information’ below.
We may collect current and historical personal information including your name, contact details, identification, organisation, employment, positions held and enquiry/complaint details. We may also collect personal information about your other dealings with us and our clients, including any contact we have with you in person, by telephone, email or online.
When you use our website or other digital services, we may collect the following:
- information you provide by completing and registration information or on-line contact forms
- information you provide to us if you contact us, for example to raise a query or comment; and
- details of visits made to our online services such as the volume of traffic received, logs (including, the internet protocol (IP) address and location of the device connecting to the online services and other identifiers about the device and the nature of the visit) and the resources accessed.
Careers and Recruitment
If you apply for a job or work placement you may need to provide information about your education, employment, racial background and state of health.
Your application will constitute your express consent to our use of this information to assess your application and to allow us to carry out any checks that are required of us under applicable law as an employer.
We may also carry out screening checks (including reference, background, directorship, financial probity, identity, eligibility to work, vocational suitability and criminal record checks) and consider you for other positions.
We may disclose your personal information (including diversity and equal opportunities data) to academic institutions, recruiters, screening check providers, health service providers, professional and trade associations, law enforcement agencies, recruitment analytics and diversity research providers, referees and your current and previous employers. We may also collect your personal information from these parties in some circumstances. Without your personal information we may not be able to progress considering you for positions with us.
- USE OF YOUR INFORMATION
We may use your personal information if:
- it is necessary for the performance of a contract with you; or
- necessary in connection with a legal or regulatory obligation; or
- you have provided your consent to such use; or
- we consider such use of your information as not detrimental to you, within your reasonable expectations, having a minimal impact on your privacy, and necessary to fulfil our legitimate interests; or
- we are otherwise required or authorised by law.
We use your information to:
- provide and improve our services to you
- maintain and develop our relationship with you;
- fulfil our legal requirements (including in relation to anti-money laundering) and professional obligations;
- send you marketing;
- establish, exercise or defend legal rights;monitor and analyse our business.
We may not be able to do these things without your personal information.
We will only retain your personal information for as long as is reasonably necessary in the circumstances. Personal information provided in connection with the provision of our legal services will be retained for no longer than fifteen years unless we agree otherwise with you.
- DISCLOSURE OF YOUR INFORMATION
We may share your information with third parties including:
- our clients, your professional advisers and your employers or place of business;
- third parties involved in the provisions of services to clients including barristers, local counsel and other professional advisers;
- our professional advisers, auditors and insurers;
- third party service providers to whom we outsource services, for example archival, auditing, reference checking, professional advisory (including legal, accounting, financial and business consulting), IT support, delivery, technology, website, social media, research, banking, payment, client contact, data processing, insurance, forensic, litigation support, data room, marketing and security services;
- third parties with whom we have co-promotional arrangements (such as jointly sponsored events);
- third parties who carry out research and analyses of our services and products on our behalf;
- regulatory authorities, courts, tribunals, government agencies and other law enforcement agencies.
We take reasonable steps to hold information securely in electronic or physical form and to prevent unauthorised access, modification or disclosure.
Our information security policy is supported by a number of security standards, processes and procedures and we store information in access-controlled premises or in electronic databases requiring logins and passwords. We require our third-party data storage providers to comply with appropriate information security industry standards. All partners and staff and third-party providers with access to confidential information are subject to confidentiality obligations.
The transmission of information via the internet is not completely secure. We cannot guarantee the security of your data transmitted to our online services; any transmission is at your own risk.
If you wish to restrict, block or delete the cookies which are set by any websites, you can do this through your web-browser settings.
- THIRD PARTY SITES
Our websites contain links to other sites which are controlled by third parties.
Visitors should consult these other sites’ privacy policies. We do not accept responsibility for their use of information about you.
- YOUR RIGHTS
The privacy laws of some jurisdictions give individuals the right to access, amend or delete their personal information or, in some circumstances, to restrict or object to the processing of their personal information.
If you would like to request a copy of your data or would like to take steps to exercise your rights please contact us as set out below. We may refuse to provide access, in which case we will provide reasons for our decision as required by law.
Information we hold about you should be up-to-date and accurate. Please advise us of any changes to your information using the contact details set out in below.
- CONTACT AND FURTHER INFORMATION
Second Floor (South)
3 Gray’s Inn Square
London WC1R 5AH
If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.